Source deductions
CPP, EI, QPIP and federal and provincial income tax are calculated for each employee on every pay run.
Payroll
Canadian payroll for drivers and office staff
Source deductions, remittances and year-end slips for your employees, in the same system that already knows their loads and hours.
Included from the Advanced plan
| Item | Amount |
|---|---|
| Gross pay | 41,280.00 |
| CPP | −2,301.40 |
| EI | −676.99 |
| Federal and provincial tax | −7,914.55 |
| Net pay | 30,387.06 |
Remittance due: Nov 15
Payroll that knows trucking
Office staff too
Dispatchers, mechanics and office staff are paid from the same payroll as your company drivers.
PD7A remittances
Track what you owe CRA for source deductions on each remittance, so the payment is ready by the due date.
T4, T4A and ROE
Produce T4 and T4A slips, the T4 Summary and Records of Employment when someone leaves.
T619 XML for CRA
Year-end slips come with a T619 XML file that you upload to CRA yourself.
US W-2 and 1099-NEC forms
For US staff and contractors, produce W-2 and 1099-NEC forms and keep a 1099 roster. Forms only; you file them.
What you need to run Canadian payroll
You need a CRA payroll program account number, the 15-character business number ending in RP. TruckerPro uses it on remittances and slips. If you do not have one yet, register with CRA before your first pay run.
TruckerPro calculates and records pay and deductions. You pay employees and remit to CRA from your own bank. Employee pay is not paid through TruckerPro and is not part of the EFT file runs, which cover vendors and contractors.
Drivers, contractors and employees
Not every driver is an employee. Owner-operators and incorporated drivers are paid through settlements and receive T4A or 1099-NEC slips where those apply. Employees go through payroll with source deductions and a T4.
Keeping both in one system means the year-end picture is complete: every person you paid has the right slip, and nobody is missed because they were in a different spreadsheet.
How it works
A pay run in four steps
- 1
Set up employees
Add each employee with their province and tax details.
- 2
Run payroll
Enter hours or pay, and deductions calculate for each person.
- 3
Pay and remit
Pay employees from your bank and remit source deductions to CRA.
- 4
Year end
Produce T4s and the T619 XML file, and upload it to CRA.
Payroll is included from Advanced
Starter
Invoice loads, collect payments and settle with drivers.
$30$24/mo
Billed monthly, CAD
$30$18/mo
$216 billed yearly, CAD
US$27US$21.60/mo
Billed monthly, USD
US$27US$16.20/mo
US$194.40 billed yearly, USD
Includes:
- Load invoices with PDF and email
- Custom and recurring invoices
- Customer statements and credit notes
- Payment recording and bulk payments
- A/R aging, refreshed daily
- Customer portal with online card payment
- Driver settlements and pay statements
- AI tools
Essentials
Add bills, IFTA, factoring and owner-operator pay.
$65$52/mo
Billed monthly, CAD
$65$39/mo
$468 billed yearly, CAD
US$58.50US$46.80/mo
Billed monthly, USD
US$58.50US$35.10/mo
US$421.20 billed yearly, USD
Everything in Starter, plus:
- Bills, recurring bills and vendor credits
- Batch payments to vendors
- AI scan of vendor invoices into draft bills
- IFTA quarterly reports with official tax rates
- Fuel card feeds and file imports
- Factoring submissions and fee tracking
- Owner-operator statements with deductions
- Truck units, load margin and per-truck P&L
Plus
Connect your books, your bank and both currencies.
$110$88/mo
Billed monthly, CAD
$110$66/mo
$792 billed yearly, CAD
US$99US$79.20/mo
Billed monthly, USD
US$99US$59.40/mo
US$712.80 billed yearly, USD
Everything in Essentials, plus:
- Sync with QuickBooks Online, Xero, Sage Business Cloud Accounting or Wave
- Bank and credit card accounts with statement import
- Cheque printing with MICR line
- Matching rules and reconciliation reports
- CPA-005 EFT files for your Canadian bank
- CAD and USD with Bank of Canada rates
- GST/HST return worksheet
- Driver expenses with receipt scanning
Advanced
Run Canadian payroll and keep a full general ledger.
$220$176/mo
Billed monthly, CAD
$220$132/mo
$1,584 billed yearly, CAD
US$198US$158.40/mo
Billed monthly, USD
US$198US$118.80/mo
US$1,425.60 billed yearly, USD
Includes this feature
Everything in Plus, plus:
- Canadian payroll source deductions
- Office staff payroll and PD7A remittances
- T4, T4A, ROE and T619 XML for CRA upload
- US W-2 and 1099-NEC forms
- General ledger, journals and period close
- Trial balance, balance sheet and income statement
- Multi-company consolidation
Prices are per company, per month, before tax. Taxes are extra. The struck-through figure is the list price. Yearly plans are billed once for twelve months. US dollar prices are for companies based in the United States; checkout shows the currency and amount you will be charged.
Questions, answered
Which plan includes payroll?
Advanced. Driver settlements and pay statements are on every plan, but employee payroll with source deductions is on Advanced.
Does TruckerPro pay my employees?
No. TruckerPro calculates pay and deductions and keeps the records. You pay employees and remit to CRA from your own bank.
Does it handle US payroll?
It produces W-2 and 1099-NEC forms and a 1099 roster. It does not calculate US payroll taxes, and you file US forms yourself.
How do slips get to CRA?
TruckerPro produces a T619 XML file. You upload it to CRA yourself.
What do I need before my first pay run?
A CRA payroll program account number (your business number ending in RP) and each employee’s details.
Bring payroll into the same system as your loads.
Pick a plan, connect what you already use, and invoice your next load from TruckerPro.